We are looking for a highly motivated Event Coordinator to join our team. The ideal candidate will have live event production or event planning experience and strong skills with project development and progress oversight. This candidate will be expected to work alongside Project Managers to make sure each event and experience is executed and fulfilled to the highest customer satisfaction.

Job Description:

This position is an opportunity with significant growth potential within Imagine’s production team. You will work on multiple events and priorities simultaneously, communicating regularly with Project Managers on outstanding daily/weekly tasks, coordinating internal and external resources, ensuring events remain within scope, schedule and budgets. You will track project progress with Project Managers and when necessary, adapt timelines, and costs to assist the project completion. 

Our fast-paced work environment requires an organized, energetic, and self-directed professional able to handle multiple tasks effectively with occasional night and weekend work hours depending on event assignment. This position requires domestic and international travel at times depending on event assignment. 

Responsibilities

Primary responsibility is to coordinate internal and external project tasks, assisting the Project Managers and Event Production team with tracking projects to completion:

• Primary responsibility involves managing Individualized Rewards programs and providing vital support to project managers and production teams on larger programs. 
• Ensure all parts of an assigned project are processed, organized, and progressing according to predetermined timelines and deliverable dates.
• Oversee and manage internal and external project tasks, maintaining clear and consistent communication between company teams, clients, and external vendors.
• Deliver exceptional verbal and written communication, ensuring clarity and professionalism in interactions with clients, vendors, and guests.
• Manage multiple projects and priorities simultaneously in a fast-paced environment
• Communicate regularly with Director of Production on outstanding daily/weekly tasks
• Manage internal and external resources, ensuring projects remain within scope and budget
• Track progress with production team and when necessary help to adapt timelines and cost to assist with completion
• Act as a concierge for guests, providing high-quality service that enhances the overall event experience and builds lasting relationships.
• Proactively identify potential issues, communicate concerns, and seek solutions early to avoid delays or disruptions.
• Utilize project management software effectively, ensuring that all updates and progress reports are accurate and timely.

Compensation:

Competitive salary with full benefits including a 401(k) plan, health insurance, a remote work schedule, and other benefits are available. 

Job Qualifications:

• Event production or event planning experience preferred
• Ability to manage multiple projects in a fast-paced environment.
• Strong organizational skills with attention to detail and ability to anticipate needs.
• Excellent verbal and written communication skills, with confidence in phone and in-person interactions.
• Experience using project management tools (e.g., Asana, Monday.com).
• Flexibility to adapt to shifting priorities and perform under pressure.
• Customer-focused, with a track record of delivering outstanding service
• Proactive problem-solver who seeks clarity and asks questions when needed
• Self-Starter, ambitious (Remote Role)
• Travel domestically and internationally as required
• Active Passport